When a PTA or PTSA uses a school facility to run an event they are required to fill out a Facility Request Form and are renting the facility. PTA volunteers do not have access to medications stored for students in the school clinic. Volunteers also do not have access to student medical files or emergency contact information. In most cases, depending on the day and time of the PTA event, your school clinic will be closed and office personnel may not be available. In those cases, as Volunteers supervising students, the responsibility of the health and welfare of those students falls to the PTA.
Current legislation does NOT require PTA Volunteers to attend CPR or First Aid Training. There are many other non-profit organizations working with youth that DO require their volunteers to participate in safety training and most require volunteers to actively keep their skills up-to-date. Some even require volunteers to have CPR or First Aid certifications and attend annual or biennial refresher courses.
PTAs/PTSAs should take safety precautions into consideration when sponsoring events such as Carnivals, Dances, running or exercise clubs, organized races and other programs with an increased risk of physical activity injuries or emergencies. Always have a First Aid Kit available, ensure that you have a means for contacting Emergency Services if needed and when registering students for activities, request emergency contact information, special medical requirements and allergy information. Keep this information readily available during the duration of your event. Ensure that your local unit has PTA insurance and periodically review your insurance policy to make certain that it covers medical situations or injuries.
Attending Volunteer Safety Training and taking these necessary precautions are just a few things that PTAs/PTSAs can do to ensure the safety of our students.